Continue the letter, in a new paragraph. Be brief, simple, e.g., “This is to confirm that .” End your letter as ended their letter.
Letter writing, whether by post, fax, or e-mail falls into three categories. In each letter writing category the approach is different. How to write a letter depends on why one is writing a letter.
When letter writing ends, enclose copies of any documents in the order of your letter’s points -number, list them if they are many.
Social etiquette notes that are expected may be important. Many do not write letters to socially invite or let another know that one will attend a party, or to thank another. Instead of writing letters they write social notes -to acquaintances, or strangers. As in letter writing, notes cause impressions to be formed about one.
In bereavement cases never try to cheer up in a sympathy note with a joke; however well meant, in one’s grief it may be deemed unfeeling, inappropriate!.. Leave the comforting to the mourner’s loved ones from whom more than a sympathy note is considered appropriate! Be, or appear, sincerely saddened by the loss. Clearly state so: “I am saddened by the news of …’s death.” Say: “I am so sorry to hear of your loss.” Show so by emphasizing it, e.g., “. he/she will be greatly missed.” Unless a loved one writing a letter too, if you don’t attempt to comfort, it will be appreciated.
Letters received can be, e.g., asking you to confirm something.
You might be at the point in your business where you find yourself wishing you had a letter folder. Many schools and churches have large mailing lists. A letter folder is often a great investment for a business to make because of the savings it creates in time and labor.
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